Write A Cover Letter In 5 Easy Steps

  • 1

    Add a letterhead at the top of the letter. Your letterhead should include your full name, address, telephone number, and email address. Some guidelines to follow when creating your letterhead:
    • Your name should be in bold 14- or 16-point font.
    • Your address and other contact information should be in normal 12-point font.
    • The font of your letterhead does not need to be Arial or Times New Roman, like the rest of your letter, but it should be professional looking and easy to read. The most important thing to remember is to include up-to-date information so that you make it easy for the employer to contact you.
    • You may want to include an extra line under the letterhead to create visual appeal and to separate the letterhead from the rest of the letter.
  • 2

    Write the recipient’s name, address, and the date below the letterhead. It doesn't matter whether you put the date first or last, or how many blank lines you include between them, as long as it looks professional.
    • From here on out, use 12-point Arial or Times New Roman throughout the entire letter, set your margins to one inch, and use single spacing. Be sure your font is black, and if you're printing your letter out, use standard-sized paper (8 1/2” by 11”).
  • 3

    Address the recipient. Be sure to refer to the recipient by his or her proper title (Mrs., Mr., Dr., etc.). If you’re not sure who the recipient is, write, “To Whom It May Concern:” or “Dear Sir or Madam”; however, it is always best to address a cover letter to a real person to make it look like you’re not sending form letters.

  • 4

    State your purpose in the first paragraph. Tell the employer why you are writing to them in two or three sentences. State the position for which you are applying (or the one you would like to have should it become available).
    • You don't necessarily need to include how you became aware of the position unless it was through a mutual contact or recruiting program—in which case you should make the most of the connection.
    • If you are writing a letter of interest (also known as a prospecting or inquiry letter) in which you are asking about positions that might be available, specify why you are interested in working for the employer.
  • 5

    Outline your qualifications in the middle paragraph(s). Make sure to match them to the requirements of the position. If you are writing to inquire about open positions, tell the employer how you can contribute to their bottom line, not what you want to get out of the deal. To do this, use what you have researched about the employer's background and history.
    • Make your qualifications jump out at the reader by researching the company to which you are applying for a job and tailoring your letter accordingly. This will also be useful if you get an interview. Some questions to keep in mind as you write are
      • What is the employer's mission? What do they promote as the one thing that sets them apart from their competitors?
      • What kind of customer base does the employer have? Who is their target audience?
      • What is the company's history? Who founded it? How has the business evolved? What are the main highlights of the company's performance over the past few years?
  • 6

    Include a positive statement or question in the final paragraph that will motivate the employer to contact you. Make this closing paragraph between two and four sentences. Direct the employer to your enclosed resume and make sure you specify that you're available for an interview. Finish off by thanking the recruiter for their time and consideration, and welcome them to get in touch with you to continue the conversation.

  • 7

    Write an appropriate closing. It’s a good idea to thank the reader for his or her time. After that, write “Sincerely,” “Respectfully,” or “Regards,” leave several spaces, and print your name.

  • 8

    Add your signature. If you will be submitting your cover letter digitally, it’s a good idea to scan and add your signature, write it in with a digital writing pad, or make a digital signature stamp with appropriate software.

  • 9

    Make a notation of the enclosures. If you enclose something, such as a resume, with a letter, you should indicate that the letter contains enclosures by making the notation “Enclosure” or “Enclosures” at the bottom of the letter.

  • Once you’ve completed your resume, ensured there are no spelling errors or formatting inconsistencies, and tailored your experience to stand-out and emphasize your qualities, you will want to start thinking about putting together a cover letter that is equally as professional and impressive.

    Whether you approach writing a cover letter in a generic, individualized, or creative manner, there are a few core rules that you will want to follow to ensure maximum success. Here are a five easy steps anyone can follow to create a dynamic, distinct cover letter that will give you the best chance of impressing a hiring manager.

    Step 1: Use the top of the cover letter for company details

    Include specifics about the company at the top of your cover letter. For a physical copy or attached document, ensure the address, company name, and name and title of the hiring manger, or whoever is being addressed, is included. If you’re unsure of who to address, simply put “Hiring Manager”. For email, begin “Dear Hiring Manager”.

    Step 2: Introduce yourself with a strong first paragraph

    Begin your cover letter with a sentence containing how your amount of experience will help you succeed at the specific job position and company being applied to. Follow this with a sentence highlighting your skills that are applicable to the position. Try to use the same phrasing as the job description.

    Step 3: Be specific about your accomplishments

    Next, provide specific accomplishments and examples from your employment history to emphasize the experience you’ve acquired that aligns with the position requirements and description. If you copy, paste examples from your resume, make sure to reword.

    Step 4: Show that you’ve done research on the company

    Finish with a short paragraph asserting your alignment with the company’s vision or mission and stating your enthusiasm for the opportunity to be a part of their organization. Continue by expressing that you look forward to discussing your qualifications with them and they should contact you with questions or additional information requests.

    Step 5: Make sure your attention to detail is excellent

    Check formatting and spelling. Errors on cover letters are just as damaging as resume errors. Sign with your first and last name, followed up by “Resume Enclosed” or “Resume Attached.” A header is recommended for physical cover letter copies.

    Filed Under: Resume Tips
    Tagged With: 2018,Cover Letter Tips

    0 thoughts on “Write A Cover Letter In 5 Easy Steps

    Leave a Reply

    Your email address will not be published. Required fields are marked *